Invitation to host Surveillance Studies Network 10th Biennial Conference 2024
The Surveillance Studies Network invites expressions of interest to host the 10th Biennial Conference in 2024. The conference brings together scholars, artists, and activists working broadly in the area of surveillance. It has become increasingly popular year on year and always receives a very positive response from the community. Now in its 10th iteration, we are delighted to be inviting expressions of interest to host the next conference in 2024. More information about previous conferences can be found here: https://www.surveillance-studies.net/?page_id=4.
Outlined below is a draft specification for what hosting the conference would require and an indicative budget. If you and your institution would be interested in hosting the conference on this basis, we invite you to submit an expression of interest (EOI). Your EOI should contain information about your institution, your capacity and experience in administering such events, why you want to host it, an estimated conference preparation timeline, what added value you bring (especially why your institution would be an attractive venue to prospective delegates), how accessible the conference venue is (both in terms of being accessible for those with special needs, but also convenient access to mass transit and transportation hubs), and a number of proposals for the conference theme (the conference should have a broad theme so as to be attractive to the diverse range of disciplines and topics that fall under the surveillance studies umbrella). You should also include indicative costs for room hire, daily delegate catering rate, local admin support, delegate packs, technology costs, and website development. SSN especially welcomes bids from the Global South. The Directors of SSN will choose the venue for the 2024 conference based on a review of the submitted EOIs.
If you are interested in submitting an EOI or if you have questions please get in touch with David Murakami Wood, chair of the SSN2024 Organizing Committee, to receive the full application pack: david.mw@uottawa.ca
Please send your expression of interest to host SSN2024 to ssn@surveillance-studies.net and david.mw@uottawa.ca.
Basic specifications for host institution
Date: May or June 2024
Duration 3.5-4 days
Capacity 250-person capacity Lecture Theatre with full AV, plus a minimum of 7 fully AV equipped rooms available nearby with 60+ capacity each. At least 2 of the rooms including the main Lecture Theatre should be online-ready to support virtual/hybrid streaming of the events in those rooms.
Language The language of the conference is English.
Atrium/Foyer To cater for lunch/tea and coffee breaks/art installations – near to breakout room
Catering 3 X teas and coffee per day, 1 X buffet lunch per day, plus a conference dinner .
Accommodation: It is easier if delegates arrange their own accommodation at local hotels but this requires the venue to be a reasonably large city. If the host institution can arrange accommodation that is fine, but we would advise against this because the administration can be difficult, and it often requires a firm block-booking months in advance and payment up front.
Conference organisation
The conference organising committee consists of:
- At least three SSN Board members (including one SSN Director)
- Two or three members of the host institution (one of whom will be the conference director)
The SSN members of the committee will support the host institution in providing feedback and advice during regular organizing committee calls. Final decisions about the conference theme, registration fees, budget, programme, etc., will be made by the organizing committee. SSN will be responsible for determining the keynotes, award ceremonies of SSN prizes and promoting the conference.
Structure of conference:
A 3.5-4-day conference should enable two plenary sessions and 6-7 streams of parallel sessions each day.
Poster sessions or other activities to encourage Master and Doctoral student involvement in the conference, and are encouraged.
Additionally, the proposal and development of a doctoral student colloquium as part of the overall program is required. This could occur, for example, in the morning or afternoon prior to the regular conference.
The Host institution would be responsible for:
- Reporting on budget, planning, and preparation milestones to SSN in advance of the conference
- Developing and running the conference website
- Securing lecture rooms, break out rooms, meal facilities, and catering on time
- Creating an online conference paper archive – password protected
- Producing a conference accommodation and travel guide for on the conference website
- Publicizing the conference through social media and mailing lists
- Fully responsible for organising, managing, and scheduling the conference sessions, plenaries, keynotes and associated activities, this includes management of the submission of abstracts, the review process, scheduling the abstracts in conference sessions, and drafting the final programme
- Creating the conference pack containing a programme booklet including abstracts, delegate list, timetable etc. Organising the conference dinner.
- Administering conference registration and payment preferably through electronic means, and collecting SSN membership subscriptions via the same mechanism
- All preconference administration and communication including answering delegate’s queries and sending out emails to the delegates with info about the conference and communication with the keynotes with regards to scheduling, travel and accommodation.
- Management of front desk and onsite logistics throughout the conference.
